Why estate agencies look at ai receptionist.
Estate agents spend their days out of the office, on viewings and valuations. The phone rings while they drive, and WhatsApp fills up with questions about listings that are answered in the listing itself.
Valuation requests from potential sellers or landlords, the most valuable calls an agency gets, often wait the longest because they need a senior agent.
What the agent does, step by step.
About a listing, a viewing, a valuation or a tenancy.
Matches the reference or address to your listing data; recognises sellers and landlords.
Size, price, availability, service charge, pets, parking: only what your data says.
Slots from the listing agent's calendar, with confirmation and reminder.
Seller or landlord enquiries and any offer go to a senior agent immediately.
Systems it works with.
Listing data must be current; we connect to your CRM or listing feed so the agent never answers from stale data.
Where a human decides.
Property advertising has rules, and agents should never improvise facts.
How you know it works.
Measure: missed calls before and after, viewings booked by the agent, and time to first response on valuation requests.
Example with assumed numbers: an agency with eight agents misses 10 calls a day while agents are on viewings. If even two of those a week were valuation requests that now get a same-hour callback, the question becomes how many listings a year that is worth to you, not how many hours it saves.
The example uses assumed numbers to show the method. It is not a client result or a promise.
What it costs.
All prices excl. VAT. The fixed quote comes from the AI Blueprint.
When this is not the right build.
If you have a staffed front desk that already answers every call and message within minutes, start with lead follow-up on portal enquiries instead.
Common questions.
Can it speak about off-plan projects?
Only from the project information you provide and approve, including the disclaimers your developer requires.
Does it work in Dutch for agencies in the Netherlands?
Yes. It answers in Dutch or English, from your listing data.
Want this in your business?
Tell us how you work today. We'll tell you honestly what AI can take off your team's plate, what it costs, and whether we are the right fit.